RHQ Registration Process: Step-by-Step Guide
A comprehensive walkthrough of the RHQ license application process, from initial preparation to license issuance.
Before You Start
The RHQ application process requires careful preparation. Having all documents ready before starting your application can significantly reduce processing time. The total timeline is typically 3 to 6 months depending on document readiness and the complexity of your corporate structure.
Registration Steps
Pre-Registration Preparation
Gather all required documents and information before starting your application.
- Obtain company incorporation documents (certified and apostilled)
- Prepare board resolution authorizing RHQ establishment
- Compile financial statements (last 2-3 years)
- Prepare power of attorney for Saudi representative
- Develop regional business plan
MISA Portal Registration
Create an account and submit initial application through the Ministry of Investment portal.
- Create account on MISA Invest Saudi platform
- Complete company profile information
- Select RHQ license category
- Submit initial application form
- Pay application processing fee
Document Submission
Upload all required documentation through the online portal.
- Upload incorporation and registration documents
- Submit board resolution and authorization letters
- Provide financial statements and audited accounts
- Upload regional business plan
- Submit any additional requested documents
Application Review
MISA reviews your application and may request additional information.
- MISA conducts initial document review
- Respond to any clarification requests
- Provide additional documentation if required
- Application moves to technical review
- Compliance verification completed
Physical Setup
Establish your physical presence and staffing requirements in Saudi Arabia.
- Lease office space in Saudi Arabia
- Register commercial address
- Recruit required staff levels
- Establish management presence
- Set up operational infrastructure
License Issuance
Receive your RHQ license upon successful completion of all requirements.
- Final verification of physical setup
- MISA inspection (if required)
- License fee payment
- RHQ license issued
- Registration in government contractor database
Required Documents
Corporate Documents
- Certificate of Incorporation (certified and apostilled)
- Memorandum and Articles of Association
- Board Resolution authorizing RHQ establishment
- Power of Attorney for Saudi representative
- Good Standing Certificate (recent)
Financial Documents
- Audited financial statements (last 2-3 years)
- Bank reference letter
- Proof of paid-up capital
- Group organizational chart
Business Plan
- Regional headquarters business plan
- Proposed organizational structure for RHQ
- Regional operations overview
- Employment projections
Additional Requirements
- Passport copies of key management
- CVs of proposed Saudi-based management
- Office lease agreement (or letter of intent)
- Any industry-specific licenses or certifications
Important: All foreign documents must be certified, apostilled, and may require Arabic translation. Requirements may vary based on your company's country of incorporation.
Common Pitfalls to Avoid
❌ Incomplete Documentation
Missing or improperly certified documents are the #1 cause of application delays.
❌ Underestimating Timeline
Starting the process too late can result in missing critical tender deadlines.
❌ Inadequate Business Plan
Generic or vague regional business plans often result in additional queries.
❌ Physical Setup Delays
Not securing office space and staff early can delay final license issuance.
Related Resources
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